Prospecting connected to your CRM

Apollo Partner

We connect Apollo and HubSpot so new contacts land in HubSpot with clean data, outreach is tracked in one place, and sales and marketing see the same picture.

Book a callTry Apollo
HubSpot Platinum PartnerGoogle Partner
★★★★★5.0 from 17 HubSpot reviews
HUBSPOT INTEGRATIONSYour tools, joined to HubSpotTOOLWHAT MOVESShopify→Orders and customersXero→Invoices and paymentsNetSuite→Stock and accountsClaude←Answers from your CRMIN HUBSPOTOne view of every customer

Trusted by growing businesses in the US, UK and Australia

KingsmedeNH Oil UndercoatingRunway EastFourth RevMakinexHealthCertConvergeTransbuildYellowgate GroupMicroSourcingProbeCXCoast CruisesRossiters ConstructionsMelbourne Women's FoundationBuilding and Construction FoundationPN-3 Policy Impact CenterSHE-comStudyNextBenefolkArryvedMelbourne Business SchoolSafetyPro ResourcesStaffing for Texans
Sound familiar?

Two good tools. Not working as one.

Apollo contacts end up as duplicates in HubSpot.

Two tools creating records with no rules. Lists and reports you can't trust.

We can't see Apollo outreach in HubSpot.

Sequences run in one place, deals in another. Nobody knows who has already been contacted.

Enrichment overwrites good data.

Sync settings left on the defaults. Fields your team filled in get replaced.

Reps copy and paste between tabs.

No next step when a prospect replies. Warm replies go cold.

Book a callTell us which of these sounds like you.

We use Make.com in the mix too and it all just connects up properly.

Since Alyssa and her team took on Google Ads management too, Google Ads is pulling in more leads now and better quality too. HubSpot actually makes sense for us now. She didn't just slap a standard setup on us and move on. She asked questions, challenged how we were doing things, and built it around our team. We use Make.com in the mix too and it all just connects up properly.

AT
Adam T. · Inside Sales Rep
What we set up

Apollo and HubSpot, set up as one system

Built around how your team prospects, not the default settings.

Connection and sync rulesWhich records sync, which way, and which tool wins when they disagree.
Field mappingApollo fields mapped to the HubSpot properties your team and reports use.
Duplicate rulesMatching rules set before anything syncs, so records aren't doubled.
Sequences and tasksApollo sequences and HubSpot tasks set up so reps know what's next.
Lead routingReplies and new contacts assigned to the right owner in HubSpot.
ReportingOutreach, meetings and deals reported together in HubSpot.
AI prospectingPair Apollo with HubSpot's Prospecting Agent to research accounts faster, with your team deciding who to contact.
Book a callTell us how your team works today.
How it runs

A clear plan, a tested build, and a team that knows how to use it

First

Discovery call

How your team works today, the tools you use, and where things get lost.

You get: a shared picture of where things stand
Next

Plan

What connects to what, which fields sync and which way, agreed before we build.

You get: a plan you sign off
Then

Build and test

Connection, fields, workflows and reports, tested with real records.

You get: a setup that works on day one
Handover

Training and notes

Your team shown how it works, with notes on what was set up and why.

You get: a team that can use it
Ongoing

On hand if you need us

Checked and adjusted as your process changes.

You get: a setup that keeps up with you
Your portalBuilt and tested in your own HubSpot
Clean dataSync rules that stop duplicates and overwrites
Plain languageNo jargon, and notes on what we built
You own itYour accounts and your data, always
Book a callFirst, a call to see if we're a good fit.
Who it's for

For sales teams who prospect outbound

A good fit if

  • Your team prospects outbound
  • You use HubSpot as your CRM, or plan to
  • You use Apollo, or are thinking about it
  • You want one view of outreach and pipeline

Probably not a fit if

  • You're not on HubSpot and don't plan to be
  • You want to send bulk cold email without a plan
Ways to work with us

Start where it makes sense for you

Every project starts with a discovery call, included. Prices are quoted in your currency.

Project

Apollo and HubSpot setup

Good when you want it connected and working properly.

  • Discovery call and plan
  • Connection set up and tested
  • Fields, sync rules and workflows built
  • Your team shown how to use it
Retainer

Ongoing HubSpot support

Good when you want someone looking after it.

  • Sync checked and kept clean
  • Changes as your process changes
One-off

HubSpot Audit

Good when you want to know what's set up first.

  • See what's working and what's missing
  • 1-hour debrief call included
Training

Team training

Good when your team needs to get confident with it.

  • Sessions in your own portal

Not sure which fits? That's what the first call is for.

What clients say

What clients say about our HubSpot work

It was a complex and time sensitive project, with millions of data points to migrate and a bunch of different integrations, and Alyssa was at the heart of its success - she knows Hubspot inside and out, asked difficult questions, didn't take the easy route (aka 'I'll just let them do this dumb idea because it's easier for me') when she didn't think it was in our best interest, and basically went above and beyond in ensuring we had a great CRM which was using Hubspot's full capacity. Alyssa is a great mix of analytical and creative who is a great marketer as well as a Hubspot expert, so she really understands where you're coming from and thinks things through from an end user perspective. Wholeheartedly recommend!

JF
Jacob F.CCO

We have a unique business with many moving parts and a wide, wide range of needs from different teams and different team members. Add to that, we are a growing start up so in many ways we're still working out our own best approach to things. Alyssa did an amazing job of working with all of the different teams and team members to understand what we're doing currently, what we want to be doing, and help to guide us in how to get there. Not only did Alyssa help to streamline our CRM, but she also helped to solve problems we didn't even realise we had! To look back a few weeks ago and think that we nearly tried to do this ourselves is laughable, the end result would have been lacking in nearly every aspect without the help of a pro like Alyssa! We still have a lot to learn, but I know we have a strong foundation to build on thanks to Gather 'n' Grow!

AH
Adam H.Head of Sales

Alyssa was a joy to work with. A diligent worker, clear communicator, and smart implementor, Alyssa helped drive the re-implementation of our Hubspot deployment from the ground up. Alyssa's subject matter expertise was world-class but it was her project management skills where she elevates compared to other consultants. We joked often that we wished we could hire her directly!

NL
Nick L.COO
Read all 17 reviews on HubSpot
FAQ

Questions about Apollo and HubSpot

Are you an Apollo partner?

Yes. We're an Apollo partner and a HubSpot Platinum Partner. If you don't have Apollo yet, you can sign up through our link.

Do you use Apollo's own HubSpot integration?

Usually, yes. It covers most needs. We set the sync rules and field mapping so it behaves the way you want, and add HubSpot workflows where it falls short.

Will it create duplicates?

Not if it's set up properly. We set matching and sync rules before anything syncs, and check the first records with you.

Can you set up our Apollo account too?

Yes. Sequences, lists and settings, set up to match how your team sells.

Can you train our team?

Yes. We show your team how the two tools work together, in your own accounts.

Tell us how your team prospects. We'll tell you how we'd connect it.

A call with Alyssa. No pitch deck.

  • How Apollo and HubSpot should work together for you
  • What to fix before anything syncs
  • Whether a project or ongoing support fits

Book a call

Book a call