CRM and Ads for Real Estate and Workspaces

Sound familiar?

What we see in almost every property business we audit

Follow-up is slow and patchy.

Some enquiries hear back the same day. Some never do. The first to reply usually gets the tour.

We can't report on what matters.

Enquiries by property, tour to lease, which sources bring tenants. Leadership is left guessing.

Our locations compete with each other.

One set of campaigns for every site. You bid against yourself and send people to the wrong place.

The leasing pipeline isn't visible.

Two stages: new and closed. No one can see what's stalling, or why.

What we set up

Local search and a leasing pipeline, working together

1HubSpot

A leasing pipeline you can actually see

Every enquiry answered fast, routed to the right person, and tracked from first contact to signed lease.

Stages from enquiry to signed lease
Instant replies routed by property
Reporting by property, location and source

So you can see what's coming, what's stalling and what's been lost.

Example: A leasing pipeline you can actually see

2Ads and marketing channels

Enquiries for each location, not one city

A campaign, budget and landing page for each property, so they stop competing.

A campaign and budget for each location
Landing pages per property
Calls tracked to the property

So you can put budget where you have space to fill.

Example: Enquiries for each location, not one city

3AI and agents

Renewals you'd otherwise lose

Lease dates and tenant activity tracked, with an agent that drafts the renewal conversation.

Leases flagged before they expire
Drafted renewal outreach for your team to check
Quiet tenants flagged early

So you can keep good tenants before a competitor calls.

What we've learned

From commercial leasing, coworking and multi-location portfolios

Speed to response wins the tour.

Most enquiries go to whoever replies first. Instant replies and routing by property often do more than extra ad spend.

Location targeting has to be precise.

Each location needs its own campaign, landing page and budget. Broad city targeting wastes money.

Your pipeline needs more than two stages.

Tour booked, tour done, proposal sent, negotiating. Real stages show where deals stall and how long leasing really takes.

Keeping a tenant beats finding a new one.

Track lease end dates and start the renewal conversation early. It costs far less than filling an empty space.

FAQ

Questions property businesses ask us

Can one CRM handle several properties?

Yes. Each enquiry is tagged to its property, so you can report by property, location or the whole portfolio.

How fast can we reply to enquiries?

Straight away. We set up instant replies and route each enquiry to the right person by property, with a reminder if no one follows up.

Can you track calls by property?

Yes. Call tracking is tied to each location, so you can see which properties bring in enquiries.

Can you track lease renewals?

Yes. Lease end dates are recorded, and your team is reminded well before each one. An AI agent can draft the renewal outreach.

Do you work with brokers and referrals?

Yes. Brokers and referrers are tracked as sources, so you can see who sends tenants that sign.

Do we need a website page for every location?

It helps. A landing page per property converts better than one 'our locations' page, and we can build them in HubSpot.

We already have a CRM. Do we have to move to HubSpot?

Not for ads. We work with any CRM, as long as someone looks after it properly. For CRM work, HubSpot is what we specialise in.

How do we get started?

Book a call with Alyssa. If we're a good fit, we run a discovery workshop and send a plan for you to sign off before any work starts.

Fill your spaces faster, without the chaos behind them

What we see in almost every property business we audit

Your process, and the part we look after